Privacy Policy

Privacy statement for the British Association of Endocrine and Thyroid Surgeons (BAETS)

BAETS is committed to protecting your privacy and maintaining the security of any personal information received from you. BAETS adheres to the requirements of data protection legislation in the UK.

Any information we collect from you is used to process orders and requests and to provide you with updates about upcoming professional courses, which may be of interest to you.

Collection client information

When you join our Association on-line, we ask for your name, position, hospital name, home address, telephone number/s and e-mail addresses.  As a member of the Association, we will ask you to pay for your membership by Direct Debit or credit or debit card.  This allows us to process, fulfil and contact you with any queries to your order. We use GoCardless and Sagepay to process these payments, please visit their website to view their privacy notice.

Your bank details are stored electronically and are encrypted.  We do not keep credit or debit card details.   When you register for a conference your credit or debit card details are stored on file and are accessible through our credit card management system and this allows us to issue refunds to you (should the need arise).  Your credit card information is stored on the Sagepay site for 24 months (please see Sagepay’s privacy policy).

How we use your data

  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that you request from us (for example, our newsletters) or which we feel may be of interest to you. This may be by post, email or other electronic means where you have expressly consented to be contacted for such purposes, or if you have purchased goods or services from us previously, we may contact you with information about similar goods or services that may be of interest.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to any service we have contracted to provide you with.

We will not pass your information on to third parties other than our contractors, suppliers or agents who we use to provide services that you have requested or who help us provide those services. We do not sell or rent your personal data to third parties and shall only permit selected third parties to use your data, if you have consented to this either through this privacy policy or by other means. 

Security of Data

We follow strict security procedures in the storage and disclosure of information you have given us, to prevent unauthorised access. Our IT network, including PCs, laptops, iPads and mobile telephones are password protected.

Disclosure of client information
You have a choice about the type of information you would like to receive from us and if you would like to receive information from other carefully selected organisations approved by us (for invitations to special events and news of special offers). We will not sell your details to any organisation.

Using our Website

Cookies  |  Use of cookies

On our site, we sometimes place small data files on your computer. These small files are known as ‘cookies’.

They improve the performance of our site by:

  • Use the website on all modern standard compliant browsers and devices, including mobile and tablet devices
  • Use common screen reader software to access the website
  • Use a keyboard or other assistive technology to enable full navigation of the site
  • Magnify pages and resize text within reasonable limits

Our website also uses cookies to identify users who have logged into the website. This enables the site to recognise what level of access is allowed for each section, and what content should be displayed.

Your consent
At BAETS we take your privacy seriously and will only use your personal information to administer your account and to provide the products and services you have requested from us.

Third Party Suppliers

We use the following third party suppliers:

  • Bhavnita Patel

Contracted to provide administration services to BAETS.

  • Dendrite

Supplier of BAETS Audit database.

  • Royal College of Surgeons of England

Supplier of our IT/phones infrastructure.

  • ACS Global

Manages the BAETS membership database.

  • BJS Society

If you have indicated you would like to subscribe to the BJS journal; we will provide your details to Wiley who are publishers of the journal. They will provide details of how to register, issue passwords to view the Journals.

  • Mailchimp

Email marketing software used to securely communicate with our members and delegates.

  • Financial Transactions
    • Natwest Bank
    • Sagepay
    • GoCardless
  • MICE Concierge Ltd

Provide accommodation booking service to conference delegates.

  • Atanto Ltd

Provide Congress abstract submission software and app.


Following a link to another website

If you visit another website from this one, read the privacy policy on that website to find out what it does with your information.


How do we protect your information, and what are your rights?

We have strict security procedures covering the storage of your information in order to prevent unauthorised access and to comply with the terms of the Data Protection Act 1998. This means that sometimes we may ask you for proof of identity or for other personal information before we can process your enquiry further.

Under the Data Protection Act, you have certain rights such as the right to ask us to stop using your personal data to send you marketing or fundraising materials. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us by mail or e-mail.

Our site may, from time to time, contain links to other, third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or how your data is used by these third parties. Please check the relevant policies before you submit any personal data to these websites.